Dear [Employee Name],

We are writing to inform you that we are considering taking adverse action against you due to [reason for potential adverse action]. This decision is not final, and you have the opportunity to provide information or explanations that may prevent this action from being taken. Please respond to this letter by [date] with any relevant information.

Dear [Employee Name],

After careful consideration, we have determined that your recent actions have violated company policy and are grounds for potential adverse action. Before any final decisions are made, we would like to give you the opportunity to explain or address these concerns. Please respond to this letter by [date] with your response.

Dear [Employee Name],

It has come to our attention that there have been repeated incidents of [behavior or performance issue] on your part. We are considering taking adverse action as a result of these actions. We value your perspective and would like to hear from you before any final decisions are made. Please respond to this letter by [date] with your explanation.

Dear [Employee Name],

We regret to inform you that we are contemplating adverse action in response to the recent [incident or issue] that has occurred. We want to give you the opportunity to provide any additional information or context that may affect this decision. Please respond to this letter by [date] with your input.

Dear [Employee Name],

It has come to our attention that your performance has not met the expected standards outlined in your position. We are considering taking adverse action as a result. Your perspective is important to us, and we invite you to respond to this letter by [date] with any relevant information or concerns.

Dear [Candidate],

We regret to inform you that based on the results of a recent background check, we are considering taking adverse action regarding your application for the position of [Position Title]. The specific issue that has led to this decision is [Brief explanation of the issue].

You have the right to review the information that was used in making this decision and to provide any additional information that may be relevant. If you believe there is an error in the background check results, please contact the screening company to dispute the information.

We will hold off on making a final decision for [Number of days] to allow you the opportunity to address this matter. During this time, please feel free to reach out to us with any questions or concerns.

Sincerely,

[Your Name]

Dear [Candidate],

It has come to our attention that there may be discrepancies in your employment history that could impact your eligibility for the position of [Position Title]. Based on this information, we are considering taking adverse action on your application.

We understand that there may be extenuating circumstances or errors in the information provided. You are encouraged to review the details of the background check and provide any clarifications or corrections that may be necessary within the next [Number of days].

Your candidacy will remain under consideration during this time, and we appreciate your prompt attention to this matter. Please feel free to contact us with any questions or concerns you may have.

Best regards,

[Your Name]

Dear [Candidate],

We are writing to inform you that based on a recent credit check, we are considering taking adverse action on your application for the position of [Position Title]. The issue at hand pertains to [Brief explanation of the issue].

You have the right to request a copy of the credit report that was used in making this decision and to dispute any inaccuracies within the next [Number of days]. We value your candidacy and encourage you to provide any additional information that may be relevant to this matter.

Thank you for your attention to this important issue. We look forward to hearing from you soon.

Sincerely,

[Your Name]

Dear [Candidate],

It has come to our attention that there may be discrepancies in your education history that could impact your eligibility for the position of [Position Title]. Based on this information, we are considering taking adverse action on your application.

We recognize that there may be valid reasons for any inconsistencies in your educational background. You are encouraged to review the details of the report and provide any explanations or documentation to support your case within the next [Number of days].

Your candidacy remains under consideration at this time, and we appreciate your cooperation in resolving this matter. Please do not hesitate to reach out to us with any questions or concerns.

Best regards,

[Your Name]

Dear [Candidate],

We regret to inform you that based on the results of a recent reference check, we are considering taking adverse action on your application for the position of [Position Title]. The concerns raised during the reference check are related to [Brief explanation of the issue].

You have the opportunity to review the information provided by the references and to provide any additional context or clarification within the next [Number of days]. We value your candidacy and want to ensure a fair and thorough evaluation process.

Thank you for your attention to this matter. Please feel free to contact us with any questions or concerns.

Sincerely,

[Your Name]

Dear [Candidate],

It has come to our attention that there may be discrepancies in your criminal history that could impact your eligibility for the position of [Position Title]. As a result, we are considering taking adverse action on your application.

Your rights include the opportunity to review the criminal background report and to provide any explanations or mitigating circumstances within the next [Number of days]. We understand the sensitive nature of this issue and are committed to a thorough and fair evaluation process.

We appreciate your attention to this matter and welcome any additional information you may wish to provide. Please do not hesitate to reach out to us with any questions or concerns.

Best regards,

[Your Name]

Dear [Candidate],

We regret to inform you that based on the results of a recent drug test, we are considering taking adverse action on your application for the position of [Position Title]. The issue at hand is related to [Brief explanation of the issue].

You have the right to request a copy of the drug test results and to provide any explanations or challenges within the next [Number of days]. We value your candidacy and want to ensure a fair and transparent evaluation process.

Thank you for your attention to this matter. Please do not hesitate to contact us with any questions or concerns.

Sincerely,

[Your Name]

The letter should start with a clear and concise subject line indicating the purpose of the letter, such as “Pre-Adverse Action Notice.”

Include the recipient’s name and address at the beginning of the letter to personalize the communication and ensure it reaches the intended individual.

Provide a detailed explanation of the adverse action being considered, including the specific reason for the potential action and any relevant information or documentation that supports the decision.

Inform the recipient of their rights under the Fair Credit Reporting Act, including their right to request a free copy of their credit report and dispute any inaccurate information.

Include contact information for the company or organization taking the adverse action, such as a phone number or email address, in case the recipient has any questions or wishes to discuss the decision further.

End the letter with a polite and professional closing, expressing appreciation for the recipient’s attention and offering assistance if needed in the future.

Finally, it is crucial to date the letter and include the sender’s name and title to provide accountability and establish credibility for the communication.

Dear [Applicant/Employee],

We regret to inform you that after a careful review of your application/employment history, we are considering taking adverse action based on the following reasons:

– Failure to meet the minimum qualifications for the position

– Negative feedback from references

– Discrepancies in your background check

Please review the information provided and respond within [number of days] with any additional information or explanations that you believe should be taken into consideration. We will carefully consider your response before making a final decision.

Sincerely,

[Your Name]

Dear [Applicant Name],

We regret to inform you that after careful consideration, we have determined that we are unable to move forward with your application at this time. This decision was based on [reason for adverse action, such as credit check results or background check findings].

However, you have the right to dispute the accuracy of the information provided to us. If you believe there has been an error, please contact [contact information] within [number of business days] days.

Sincerely,
[Your Name]

Dear [Employee Name],

I am writing to inform you that, based on the information we have received, we are unable to proceed with your promotion at this time. This decision was made due to [reason for adverse action, such as performance issues or policy violations].

Please note that you have the right to request a copy of the report that led to this decision and to dispute any inaccurate information. You can reach out to [contact information] within [number of business days] days to do so.

Best regards,
[Your Name]

Dear [Renter Name],

Unfortunately, we are unable to approve your rental application at this time based on the information provided. The decision was reached due to [reason for adverse action, such as income verification or rental history].

If you believe there has been a mistake, you have the right to request a copy of the report and dispute any inaccuracies. Please contact [contact information] within [number of business days] days to do so.

Warmest regards,
[Your Name]

Dear [Applicant’s Name],

After reviewing the results of your background check, we regret to inform you that we are considering taking adverse action against you. Please review the enclosed copy of the background check report and contact us within [number of days] if you believe there are any inaccuracies.

To Whom It May Concern,

It has come to our attention that certain information obtained during the screening process may impact our decision regarding your application. Before any final decisions are made, we encourage you to review the enclosed documentation and provide any additional information that may be relevant.

Dear [Employee’s Name],

Based on the results of a recent performance evaluation, we are considering taking adverse action against you. We value your contributions to the company and want to give you the opportunity to address any concerns before a final decision is made.

Attention: [Vendor’s Name],

Due to recent discrepancies in billing practices, we are considering taking adverse action against your company. Please review the attached documentation and provide any explanations or corrections within [number of days] to avoid further action.

Dear [Student’s Name],

It has come to our attention that certain academic misconduct may have occurred during the recent examination. Before any final decisions are made, we encourage you to review the evidence provided and provide any explanations or mitigating circumstances within [number of days].

To Whom It May Concern,

Based on the results of a recent financial audit, we are considering taking adverse action against your organization. Please review the enclosed report and provide any explanations or remediation plans within [number of days] to avoid further action.

Dear [Tenant’s Name],

After a recent inspection of the rental property, it has come to our attention that certain lease violations may have occurred. Please review the attached notice and address any concerns or provide explanations within [number of days] to avoid further action.

Dear [Recipient],

We regret to inform you that based on the information we have received, we are considering taking adverse action against you. This action may include [specific details of the adverse action]. Please take this opportunity to review the information and provide any relevant details or explanations within [number of days] days.

Dear [Recipient],

After careful review of your [application/credit report/etc.], we have determined that there are discrepancies that may impact your [employment/loan/etc.] eligibility. We urge you to review the information provided and address any concerns you may have within [number of days] days.

Dear [Recipient],

It has come to our attention that there are certain issues regarding your [performance/behavior/etc.] that need to be addressed. Please take this letter as a warning and an opportunity to rectify the situation before any adverse action is taken. We encourage you to respond within [number of days] days.

Dear [Recipient],

As part of our standard procedure, we are required to notify you of potential adverse action based on the information we have received. We encourage you to review the details provided and address any concerns or discrepancies within [number of days] days to prevent further action.

Dear [Recipient],

We understand that receiving this letter may be unsettling, but we want to give you the opportunity to address any issues that may have led to this situation. Please review the information provided and respond within [number of days] days to prevent any adverse action from being taken.

Dear [Recipient],

It is with a heavy heart that we must inform you of potential adverse action based on the information we have received. We hope that this letter serves as a wake-up call and an opportunity for you to rectify any issues. Please respond within [number of days] days to prevent further action.

Dear [Recipient],

Your [application/eligibility/etc.] is currently under review, and we have come across some concerns that may lead to adverse action. We urge you to review the details provided and provide any necessary explanations or documents within [number of days] days to avoid any unwanted consequences.